In the digital age, businesses need to be agile and quick to remain competitive. One of the keys to unlocking agility is by implementing a software asset management (SAM) system. It’s another business process that will help you optimize your internal processes and best practices. It’s a tool that can help streamline your software licensing, track usage, reduce cost, and manage risk at the same time. In this blog post, we will discuss three ways you can improve your I.T. software asset management.
Keep track of your software license inventory.
The first step to improving your I.T. software asset management is to know what software is installed on your network. Software licensing can be a tricky thing to navigate, and it’s important to keep track of your current license agreements to avoid overspending on your software. To determine which software is installed on your network, you must create a record of each piece of software that your organization uses.
Create a spreadsheet for each piece of software, and include information such as the software name, vendor, version, license type, cost, location, and installation details. You can also keep track of software licenses with a software asset management solution. SAM solutions can help you keep track of your installed software and license information as well as provide you with real-time insights so you can be sure that you have the right licenses for the right number of users.
Track your software usage and maintenance costs.
Another way that you can improve your I.T. software asset management is by tracking the usage of your installed software. If your organization has a large number of software licenses, then it’s also helpful to track maintenance costs. This will help you prioritize which licenses need to be renewed. You can track the usage of software in two ways. The first way is by installing software usage tracking software on each computer.
This will allow you to track the number of hours that each program is used as well as the number of employees using each program. Another way to track software usage is by installing software utilization consoles. Utilization consoles will track the number of users utilizing each program and will help you estimate maintenance costs until the end of the current license agreement.
Establish a software ad hoc process for tracking and change management.
Finally, you can also improve your I.T. software asset management by establishing an ad hoc process for tracking and change management. This is especially important if your organization has centralized software maintenance. With centralized software maintenance, each business unit or team will have its change management process. When it comes to centralized software maintenance, there are likely many users with access to the software inventory.
However, there are likely only a few people authorized to make changes to the software inventory. If there are many people with access to the software inventory, but only a few people authorized to make changes, it creates an ad hoc process. This can be problematic, as it opens up your organization to unnecessary risk.
Making sure that you have the right software installed on your network is extremely important. It’s also important to keep track of the software licenses you have installed, as well as the software usage. This will help you reduce maintenance costs as well as take steps towards improving your I.T. software asset management.
There are three ways that you can improve your I.T. software asset management. The first step is to keep track of your software license inventory, the second step is to track software usage and maintenance costs, and the third step is to establish a software ad hoc process for tracking and change management